Upon leaving ASL
How do I take my documents and data with me when I leave ASL?
Apart from turning in your school-owned laptop, students and faculty who are leaving ASL will also lose access to their school Gmail and GoogleDrive accounts. Those services are generally terminated 30 days after you leave ASL. You'll also lose access to any service where you logged in using your Google credentials (like studentblogs.asl.org). Before you lose access to those services, there are some things you need to do in order to save your data and documents.
Grade 5-8 students have two choices for getting content off of their ASL laptop onto a personal laptop or laptop at their new school.
- Students who have been using Google Backup and Sync should login to their ASL GoogleDrive account on their new device, navigate to the My Computers section, and then download the files that they want onto their new device.
- Alternately, students can manually copy files from their school laptop to an external hard drive*, USB stick*, or cloud storage option (DropBox or a personal GoogleDrive account, for example).
*If a student knows that they may be switching to a Windows computer, it's important that the external hard drive or USB stick is not formatted for Mac OS. Instead, any students who want to access their files on a Windows machine will need to get an external hard drive or USB stick and format it in MS-DOS (FAT) format. If students want to save music, photos, and/or movies from iTunes, Photos, and iMovie, they will need to do the following:
- iTunes: manually drag the iTunes folder onto the external hard drive.
- Photos: export all images out of Photos onto the external hard drive. Select the photos in the Photos application and use the Export option from the File menu.
- iMovie: Any projects students have in iMovie will need to be exported as well, since iMovie files can't be opened on Windows machines.
Eighth-grade students who have been using Time Machine who will continue to use an Apple computer once they leave ASL will be able to take their Time Machine backup and restore content to their new MacBook or iMac. Eighth-grade students who are switching to a Windows environment will not be able to access data from their Time Machine drives, since Windows machines can't read Apple formatted hard drives.
You can either migrate the contents of your ASL Google Drive to a personal Google Drive account, or you can download the files onto an external storage device, such as USB drive or external hard drive, and store in a safe location.
Once your ASL Google Drive account has been deactivated, you will no longer have access to the documents stored in your ASL Google account.
Option 1: Download files and folders using Google Takeout
Once you are logged in to your ASL GoogleDrive account, go to Google Takeout. By default, all of the sliders are on, so turn off the sliders for the services that you do not want to download. Once you click the Next button, choose the type and size of your archive and then how you want the download link to be delivered to you. Note: this service will only download files that are owned by your account. Any files or folders that have been shared with you that are owned by someone else will not be downloaded.
Option 2: Download files and folders manually
For any files or folders you wish to export do the following:
Right-click (or CTRL-click) on the files/folders listed in your ASL Google Drive account and select the Download option. Folders are exported as a zipped archive into your Downloads folder. Individual files are exported into the following formats by default:
- Documents as Microsoft Word
- Drawings as JPEG
- Presentations as Microsoft Powerpoint
- Spreadsheets as Microsoft Excel
- Forms are not available for export
Option 3: Use the Multcloud service to transfer copies of your files to a personal account
Go to MultCloud and sign up for a new account (don't use your ASL email address). You will then be able to link your ASL GoogleDrive account to your personal GoogleDrive account and have your files copied over to your personal account.
Option 4: Share from to your personal account
- Move any files in your ASL Google Drive that you wish to keep into a folder called To Export.
- You then need share this folder with your personal Google Drive account.
- Now log into your personal Google Drive account and you should now see a folder called To Export.
IMPORTANT: Those files that you have just shared with your personal GoogleDrive will become unavailable once your ASL Google account is deactivated. It is therefore very important you perform the following steps prior to that happening:
- Navigate to the folder called To Export and open it.
- Inside this folder, you will see files that do not list you as the owner (easier to see in list view). Make copies of all these files — notice how you are now the owner of these copies. Don't forget to check inside any subfolders.
- Confirm the process has been successful and that all the chosen files have copied so that your personal account is the owner of those copies.
- Finally, you must move those copies into your Drive (and out of the "To Export" folder which is in the Shared with Me section of your Drive). Otherwise, when your ASL GoogleDrive account is deactivated, all of those copies will disappear along with that shared folder even though you own them.
The ASL student blogs are Wordpress blogs, so it's quite easy to export your blog to a file and then import it into your own free Wordpress blog. Just follow these steps:
- Login to your ASL blog at https://studentblogs.asl.org/
- Navigate to your blog's Dashboard.
- Go to the Tools menu and choose the Export option.
- Under Choose what to export, make sure the All content option has been selected.
- Click the Download Export File button at the bottom of the page.
- Save the resulting .xml file somewhere safe.
Once you have created your own personal blog somewhere else, you can then import that .xml file to get the content from your ASL blog into your new blog.
In a web browser, log in to your Twitter account. Click on your profile pic in the upper right-hand corner of the window and choose Settings and privacy. Change your email address to something other than your ASL email address. Scroll to the bottom of the page and click Save changes. This is also where you could change your Twitter username if you no longer want to have ASL and your high school graduation year as part of your Twitter handle.