Upon leaving ASL

Grade 12 students

Grade 12 students have access to their ASL Google accounts for 90 days after their graduation day.

Grade 9-11 students

Departing Grade 9-11 students have access to their ASL Google accounts for 30 days after the last day of school. 
 
Be sure to inform your contacts of your change of email address and change your subscriptions. Backup your information and transfer your Google Drive information to your personal Google account.

As a reminder, even though you are withdrawing as a student from ASL, the expectation is that you will still uphold the ASL Responsible Use Agreement. Below are a few important expectations from the Responsible Use Agreement pertaining to digital resources. Please review and apply these expectations as you transfer digital resources from your ASL account:

• I will not reveal private or personal information of other individuals with any online service or person.
• I will obtain the permission of the individual(s) before sharing photographs, video or any information about them.
• I will obtain permission from individuals before sharing commonly created electronic data.
• I will follow copyright laws and fair-use guidelines.
• I will respect information owned by ASL.
• I will take full responsibility for, and respectfully use, any digital resources available to me within ASL.
• I will not use ASL ICT (Informational and Communications Technology) resources for commercial or personal financial gain.

To transfer your data from Gmail, you will need to forward any emails to your personal account or download attachments manually.

You will also want to change services that you have signed up for through your ASL email to your personal or new university email accounts (examples: Instagram, LinkedIn).

In the meantime, you can use Vacation Responder in Settings > General to set an automated message that lets people know that you will stop using the ASL email very soon and share your new email address in that message.

You can either migrate the contents of your ASL Google Drive to a personal Google Drive account, or you can download the files onto an external storage device, such as USB drive or external hard drive, and store in a safe location. 

Once your ASL Google Drive account has been deactivated, you will no longer have access to the documents stored in your ASL Google account.

Option 1: Download files and folders using Google Takeout

Once you are logged in to your ASL GoogleDrive account, go to Google Takeout. By default, all of the sliders are on, so turn off the sliders for the services that you do not want to download. Once you click the Next button, choose the type and size of your archive and then how you want the download link to be delivered to you. Note: this service will only download files that are owned by your account. Any files or folders that have been shared with you that are owned by someone else will not be downloaded.

Option 2: Download files and folders manually

For any files or folders you wish to export do the following:
Right-click (or CTRL-click) on the files/folders listed in your ASL Google Drive account and select the Download option. Folders are exported as a zipped archive into your Downloads folder. Individual files are exported into the following formats by default:

• Documents as Microsoft Word
• Drawings as JPEG
• Presentations as Microsoft Powerpoint
• Spreadsheets as Microsoft Excel
• Forms are not available for export

Option 3: Share from to your personal account

1. Move any files in your ASL Google Drive that you wish to keep into a folder called To Export.
2. You then need share this folder with your personal Google Drive account.
3. Now log into your personal Google Drive account and you should now see a folder called To Export.

IMPORTANT: Those files that you have just shared with your personal GoogleDrive will become unavailable once your ASL Google account is deactivated. It is therefore very important you perform the following steps prior to that happening:

1. Navigate to the folder called To Export and open it.
2. Inside this folder, you will see files that do not list you as the owner (easier to see in list view). Make copies of all these files — notice how you are now the owner of these copies. Don't forget to check inside any subfolders.
3. Confirm the process has been successful and that all the chosen files have copied so that your personal account is the owner of those copies.
4. Finally, you must move those copies into your Drive (and out of the "To Export" folder which is in the Shared with Me section of your Drive). Otherwise, when your ASL GoogleDrive account is deactivated, all of those copies will disappear along with that shared folder even though you own them. 

Option 4: Online services
There are online services that help migrate online accounts to different platforms. Please note that these services often require a paid subscription. 

Your ASL Adobe account will be deactivated on 31 July. Ensure that you have copied or downloaded your Adobe files from Adobe Cloud or school computers to a personal device, or share them to a personal cloud storage account.

To transfer your data to your own blog, you will need to create a personal WordPress account and export the blog(s) from studentblogs.asl.org and import the content to your new personal account. View instructions here.

If you used your ASL email to create your College Board account, you will need to update your College Board profile information with a personal email address. View instructions here.

When you leave ASL, you agree to uninstall the ASL App Store by following the steps below:

• It is recommended that you remove any applications via the ASL App Store prior to finally uninstalling ASL App Store. You can do this by clicking on "My Items" and clicking "Remove" on each of the applications that have been installed. 
• Following that, you can uninstall ASL App Store:
  • Download the ASL App Store installer file:
• Open the installation file and click on “Remove ASL App Store”.
• Enter your Administrator Username and Password when prompted.
• The ASL App Store will now be removed.
• Once the ASL App Store has been uninstalled, there are 3 other items that should be removed manually: The BYOD printer configuration,  PaperCut printer software, and the NWEA MAP Test Taker. 
  • To Remove the printer; Open up “System Settings” and on the left scroll down to “Printers and Scanners”, Click on the ASL BYOD Printer and select “Remove”.
  • To Remove PaperCut; Open up Applications and drag the PCClient.app to the Trash.
  • To Remove NWEA Open up Applications and drag the NWEA Secure Testing Browser.app to the Trash.