Study abroad program policies
(updated April 2020)
1. Students in good academic and disciplinary standing who wish to study abroad in Grade 10 or 11 must submit an online application to the office of student advising to study abroad and can participate with the approval of the School. The office of student advising can advise on programs and policies. Students interested in pursuing non-approved schools or programs for one semester are required to pay the full annual tuition at ASL to reserve their place for the school year; or they can withdraw and apply for admission the following year. Re-admission is not guaranteed.
Students must receive approval from both ASL and the program to study abroad.
Deadlines
For semester I: 15 December of prior academic year
For semester II: 15 April of prior academic year
2. A maximum of four students for semester programs and four students for yearlong programs may be approved each academic year. If more apply, a selection committee will decide which students are able to attend.
3. ASL will work with the student and family to craft an academic plan and facilitate re-entry into ASL courses to the best of its ability. For certain courses, extra summer work or tutoring arrangements may be needed, the cost of which is the family’s responsibility.
3. Payment policies:
A. For semester programs, ASL students pay 50 percent of annual ASL tuition along with a 10 percent administrative fee (for a total of 60 percent of annual tuition), plus the full tuition and fees of the study abroad program. ASL tuition fees and administrative fee are billed in the spring and are due 1 June, irrespective of which semester the student will be absent from ASL. The £2,500 tuition deposit paid at re-enrollment is applied to the invoice. Where students also attend ASL for part of the semester that they are studying abroad, students pay 50 percent of annual tuition, plus the higher of either:
(a) A 10 percent administrative fee (for a total of 60 percent of annual tuition); or
(b) Pro-rated ASL tuition fees for the semester that they study abroad.
B. For yearlong programs, the student re-enrolls for the year away and is placed on leave. The student pays a non-refundable £2,500 fee to hold their place at ASL for the following year. The following spring, the student re-enrolls and pays the £2,500 tuition deposit, which is applied to second semester tuition.
C. Students interested in pursuing non-approved schools or programs for one semester are required to pay the full annual tuition at ASL to reserve their place for the school year; or they can withdraw and apply for admission the following year. Re-admission is not guaranteed.
4. ASL financial aid follows the student for School Year Abroad (SYA) programs only. That is, ASL will apply the same level of financial aid to SYA as it applies to ASL tuition. Those students whose tuition and fees are paid by the parents’ employers are not considered to be financial-aid recipients. They should consult with their employers to see if they will cover the costs of the study abroad programs. If their employers will not cover the costs of the study abroad program, families can apply for financial aid using the SSS form, which is available in the admissions office. Families of faculty would follow the same procedure.
5. A student’s re-enrollment at ASL is dependent upon the student remaining in good academic and disciplinary standing while on the study abroad program. Students who are asked to leave a study abroad program will not be allowed to return to ASL.
6. Any disciplinary infractions committed while on a study abroad program may be reported to colleges by ASL.